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Customer Success Story

Prokon Engineering and Consulting

From Spreadsheets to Real-Time Operations

PROKON Engineering and Consulting digitized millions of documents with M-Files and MechSoft’s expertise, accelerating access to information and strengthening its organizational knowledge.

Vıdeo Case Study

From Millions of Documents to Instant Access: 
Prokon Engineering and Consulting’s
M-Files Transformation

Prokon Engineering and Consulting moved millions of technical documents from physical archives to M-Files with MechSoft’s expertise, bringing its organizational knowledge together on a single platform. The transformation reduced information retrieval to seconds, digitized document management, and created a scalable foundation to support future business processes.

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"The true success of a digital transformation project is measured not only by its ability to solve today’s challenges, but also by how well it prepares an organization for what comes next. For us, M-Files has evolved beyond document management into a strategic platform that supports our broader digital transformation."

D. Semih Tuncer
CIO, Prokon
Results

The Measurable Impact of Digital Document Management

With M-Files and MechSoft’s expertise, PROKON Engineering and Consulting can now manage millions of technical documents on a single platform. Information is accessible faster, reliance on physical archives has been reduced, and organizational knowledge is now supported by a future-ready digital foundation.

%92
Faster Document Access

Metadata-driven search enables employees to find the technical documents they need in seconds.

2M+
Documents Digitized

Millions of drawings, reports, and technical documents are now securely managed on a centralized platform.

%100
Searchable Digital Archive

With OCR technology, the entire archive—including scanned documents—is now fully searchable.

CHALLENGE
Over the years, Prokon Engineering and Consulting had accumulated millions of technical documents stored in physical archives. Finding the right information across drawings, reports, technical tracings, and scanned documents was time-consuming and impacted operational efficiency. At the same time, the company’s existing document management system could no longer keep pace with evolving business needs or support emerging technologies.
SOLUTION
With MechSoft’s expertise, M-Files brought all documents into a centralized, metadata-driven environment, while OCR technology made scanned documents fully searchable. Rather than treating M-Files as a traditional document management system, the solution was configured around Prokon Engineering and Consulting’s specific needs, creating a flexible platform that can adapt to different business processes.
RESULT
Prokon Engineering and Consulting can now securely and efficiently manage millions of documents on a single platform. Document access times have been significantly reduced, reliance on physical archives has decreased, and organizational knowledge is easier to access. The platform’s flexibility has also created a foundation for digitizing additional business processes across the organization, extending the transformation beyond document management.
CUSTOMER SUCCESS STORY

Prokon Mühendislik'in Dönüşümünü Detaylı İnceleyin

Projenin kapsamını, dönüşüm sürecini ve elde edilen sonuçları başarı hikayemizde keşfedin.

Başarı Hikayesini Detaylı İnceleyin
Prokon Engineering and Consulting
350+
Employees
1000+
Completed Projects
50+
Years of Experience
Global
Operations Network
CUSTOMER SUCCESS STORY

Prokon Engineering and Consulting

Prokon Engineering and Consulting, the flagship company of the EKON Group, is a leading engineering and consulting firm with more than 1,000 completed projects across a wide range of industries, including industrial manufacturing, cement, iron and steel, aviation, and aerospace.

Build the Foundation for Your Digital Transformation with MechSoft

We combine technology with deep expertise to help engineering and project-driven organizations securely manage documents, technical knowledge, and business processes on a single platform. Together, we create a future-ready foundation for your organizational knowledge.

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