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Prokon: millions of documents, found in seconds.
Prokon Mühendislik digitalised millions of documents with M-Files and MechSoft’s consultancy, speeding up access to information and strengthening its corporate memory.
From a physical archive to a searchable digital one.
Prokon, which managed millions of technical documents in physical archives, moved to M-Files with MechSoft’s consultancy and brought all of its corporate knowledge onto one platform. Finding information now takes seconds.
“The real success of a digital transformation project is measured not only by how it solves current problems but also by whether it can meet future needs. For us, M-Files has gone beyond document management to become a strategic platform that supports our organisation’s digital transformation.”D. Semih TuncerCIO, Prokon
The measurable impact of digital document management.
Information is found faster, dependence on the physical archive has fallen and corporate knowledge now sits in a future-ready digital structure.
Challenge
Prokon had built up millions of technical documents over the years, all stored in physical archives. Finding the right information among drawings, reports, tracings and scanned documents took time and reduced efficiency. Meanwhile, the document management system developed in-house was struggling to meet changing needs and adapt to new technologies.
Solution
In an M-Files project delivered with MechSoft’s consultancy, all documents were brought together in a central, metadata-based structure, and OCR made scanned documents searchable as well. M-Files was treated not just as a document management system but as a flexible platform that can be adapted to different business processes, and it was configured around the company’s needs.
Result
Prokon now manages millions of documents securely and quickly from a single platform. Access times have fallen significantly, dependence on the physical archive has decreased and corporate knowledge is easier to reach. The platform’s flexibility has opened the way to digitalising other business processes beyond document management.
Metadata-based search finds technical documents in seconds.
Millions of drawings, reports and technical documents are managed securely on a central platform.
Thanks to OCR, the entire archive, scanned documents included, supports full-text search.
About Prokon Mühendislik
Prokon Mühendislik is the flagship of the Ekon Group of companies. With more than 1,000 projects completed across many industries, notably industrial plants, cement, iron and steel, and aviation and aerospace, it is one of the leading players in its field.
350+ employees
Engineering and consulting team
1,000+ projects
Completed projects
50+ years
Of experience
Global
Operating network
Solutions used in this project
Let’s carry your corporate knowledge into the future.
We provide the technology and expertise that engineering and project-based organisations need to manage their documents, technical knowledge and business processes securely on one platform.