M-Files Document, Process and Information Management Platform

Manage all your documents, business processes, and any type of information you can’t control easily with M-Files.

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Manage Your Documents and Business Processes Smartly!

M-Files simplifies your information and document management workflows by automating processes and enhancing cross-team collaboration. It provides instant access to corporate data, increasing both security and compliance. With AI and automation support, your workflows become faster, more efficient, and more secure than ever.

Why M-Files?

In today’s digital age, one of the biggest challenges for businesses is managing information effectively and optimizing workflows. Traditional methods for tracking documents, handling approvals, and ensuring cross-team collaboration are not only time-consuming but also prone to errors. That’s exactly where M-Files steps in.

M-Files is a powerful information and document management platform that simplifies the creation, storage, and sharing of your documents. It goes beyond being just a Document Management System (DMS) by automating workflows, enhancing team collaboration, and enabling instant access to critical business information. With its unique features, M-Files has earned a leading position in the industry.

Key Features Include:

Easy installation and configuration
Windows Explorer integration with a virtual drive structure
Drag-and-drop document management
User-friendly desktop, web, and native mobile interfaces
Full integration with Microsoft Office tools (Word, Excel, PowerPoint, Outlook)
Full integration with AutoCAD
Offline access functionality
Dynamic views instead of static folders
Seamless integration with all web browsers
Integration options with third-party software

Smart Information and Document Management

Stop wasting time searching for files; access the information you need instantly.

Automate Your Workflows

Speed up approval processes, eliminate manual errors, and optimize your workflows.

Seamless Collaboration

Enable faster and more efficient collaboration by securely sharing documents between teams and external stakeholders.

Fast Access to Corporate Information

Access essential data instantly, avoid time loss, and make more informed decisions.

Security and Compliance

Protect sensitive information, ensure full compliance with legal requirements, and simplify audit processes.

AI and Automation

Make information management smarter, more efficient, and more secure with intelligent technologies.

360-Degree Visibility

In many organizations, document management, workflows, and all types of information are handled across various disconnected platforms. With M-Files, all documents, processes, and data are connected and managed with full 360-degree visibility. This allows you to easily access and control everything you need, even from mobile devices, anytime, anywhere.

Mechsoft - M-Files - 360 Derece Görünürlük

M-Files Key Features

Thanks to its key features, the M-Files document management system offers flexible usage that adapts to your specific needs. You can customize M-Files as you wish and optimize your business processes accordingly.

Folderless Storage

Say goodbye to messy folders.

Unlike traditional systems, the M-Files document management system does not use a static folder structure. Instead, it relies on a dynamic, self-updating view structure. In M-Files, what matters is not where the document or data is, but what it is. Documents and data can be accessed in multiple ways from a single source.

Just like a digital archive!

Metadata Management

Thanks to the power of metadata, we offer an ECM solution where you can work much more efficiently.

When saving a document to M-Files, it only needs to be classified once. M-Files then automatically indexes the file and displays it in relevant views or search results based on its properties. Practical information and document management—right at your fingertips!

Version Control

Access the latest version of any document instantly with the advanced document management system (DMS).

Thanks to M-Files' version control feature, you always find the most up-to-date version of a document. You can easily track what has changed, who made the changes, and when.

Leave behind the debate about whether the document you found is the latest version or not...

Access Permissions

Metadata-driven permissions: an innovative system to control who can access your data.

With the M-Files document management system, you can define automatic permissions for all document classes and data objects according to the selected metadata features. In this way, as the features change in the metadata card, the related permissions will also change without causing errors.

M-Files ensures that information is shown only to authorized users. Those without permission won't even know the data exists.

Workflow Management

Automate your processes with M-Files Workflow feature and increase efficiency.

Transfer all business processes and workflows of your company to the M-Files document management system and manage all your processes much more efficiently, from simple document needs to advanced approval processes. Thanks to the M-Files Workflow engine, you can easily migrate all your business processes, related steps, approval mechanisms, antecedent and consequent conditions to M-Files. Users in the process are notified via email and can access the entire process from computers and/or mobile applications. They can manage all the work to be done according to time and ensure efficiency within the company.

Mobile & Offline Access

Access the document you need, from anywhere, at any time.

With M-Files, you can access the document you need at any time—even when you're not in the office or don't have internet access. Want to reach important documents from your phone or tablet, but don’t have internet? The M-Files mobile apps ensure your documents are with you wherever you go. M-Files iPhone, iPad, Android, and Windows Phone apps can be downloaded for free from their respective stores.

Mechsoft - M-Files - Mobil&Çevrimdışı Erişim

Document Sharing

Collaborating is now much easier—even remotely!

Don’t waste time navigating through messy file folders. Keep your documents within M-Files, access what you're looking for quickly, and easily share them with others. If you're sending documents as email attachments and struggling to keep track of which version is current, there's a better way. Manage documents with M-Files and share them with relevant people using a unique M-Files link.

Document Scanning

Convert paper documents into searchable electronic files.

By scanning all your paper documents, you can convert them into searchable PDF files – with just one click. Tired of manually searching for printed documents? With M-Files, scan your documents and access their full content quickly. M-Files includes advanced OCR features that make it easy to convert paper documents into electronic ones.

AI-Powered Support – M-Files Aino

M-Files Aino is a groundbreaking AI solution for information and document management. Aino analyzes your company's documents and data, automatically identifying and categorizing critical information. It can summarize documents in different languages and even allow questions to be asked and store answers as metadata.
Thanks to these features, your data in M-Files becomes a powerful information hub. Aino's strong AI algorithms understand content and context, ensuring users access needed information quickly and securely.
Access, manage, and secure your data more easily than ever. By improving the efficiency of your information management system, you can boost your company's competitiveness in digital transformation using the power of Aino.

Usage Options

On-Premise

If your company has an existing server infrastructure, you can install M-Files on your own server without exposing it to the external firewall.

Cloud

Thanks to the cloud-based system, you can benefit from all the capabilities of M-Files without making any hardware investment.

Hybrid

With the hybrid option, you can set up the M-Files document management system both on your own server and in the cloud environment.

What is a Document?

A document is typically a record containing written or printed information. It may include text, images, graphics, or other content and is created to explain a subject, provide information, or organize data. Documentation refers to the collection of written or visual materials created to explain a process, product, service, or system. It helps users or developers understand how to use or work with something.

What is Documentation?

Documentation is a set of written or visual documents that provide detailed information about a process, product, service, or system. It helps users or developers to understand and use a system or process correctly.

What is M-Files?

M-Files is an intelligent platform that streamlines document, process and information management. It enables to securely store documents, automate workflows and strengthen collaboration across teams.

How Does M-Files Work?

M-Files organizes documents and processes by content and simplifies management with automation and artificial intelligence. Users can quickly find and securely access documents with content-based tagging instead of traditional folders.

Why is M-Files Better Than Traditional File Management?

Find documents quickly with contextual search instead of folder search.
Eliminates manual processes with automated workflows.
Prevents unauthorized access with secure access controls.
Audit trails track every change and increase compliance.

Is M-Files Cloud-Based?

M-Files offers both cloud-based and on-premise solutions. Hybrid structure can also be used according to the needs of your business.

Can I Keep My Documents Secure With M-Files?

Yes! M-Files protects your sensitive information with strong access controls and encryption technologies. It ensures that only authorized persons can access designated documents.

Which Industries Is M-Files Suitable For?

M-Files can be used in manufacturing, healthcare, finance, law, construction, public and many other sectors. It provides efficiency especially in all areas where document management is critical.

How Can I Try M-Files?

You can request a free demo to discover M-Files or contact our team for more information!

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