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Context-Driven Information and Document Management

M-Files enables organizations to manage business information in context. By bringing documents and business processes together in a connected environment, it provides faster access to information, greater control, and more efficient operations.

5,000+
Happy Customers
100+
Countries
M-Files Platform
Intelligent Information Management
M-Files bilgi ve doküman yönetimi platformu
50%

Customers using M-Files templates experience a 50% easier document creation process.

88%

88% of data breaches are caused by human error, highlighting the importance of secure information management.

65%

65% of employees report lower work-related stress when manual tasks are automated.

Why Choose M-Files?

When information is scattered across different systems, context is lost and managing organizational knowledge becomes increasingly difficult. M-Files connects documents with the people, projects, and business processes they relate to, transforming fragmented information into a connected, context-rich source of knowledge.

With built-in metadata, governance, and automation capabilities, information remains accurate, up to date, and compliant, while business processes become faster and more controlled. AI works with trusted information and the right business context, enabling organizations to turn their information into meaningful business value.

CONTEXT

Metadata-Driven Approach

M-Files organizes documents based on what they are, rather than where they are stored, enabling information to be managed in its business context.

INTELLIGENT ACCESs

AI-Powered Search

AI analyzes content to surface the right information in seconds, delivering relevant and trusted results based on context.

AUTOMATION

Automated Workflows

Automates approval processes and operational workflows, helping work move forward faster with greater control.

GOVERNANCE

Security and Compliance

Provides complete visibility across business information and helps centrally manage security and compliance requirements.

 
 
 

Manage Documents, Information, and Business Processes on One Platform

M-Files brings documents, business processes, and organizational knowledge together through a unified data model. With AI, automation, and a metadata-driven approach, it provides a 360° view of your business information.

Information Management

Intelligent Information and Document Management

With its metadata-driven approach, M-Files makes business information accessible in the right context. Rather than simply storing documents, it enables information to be managed based on what it is and how it relates to people, projects, and business processes.

PROCESS MANAGEMENT

Workflow Automation

Automates approval processes and operational workflows, reducing repetitive tasks and enabling faster, more efficient processes.

CONNECTED VIEW

360° Visibility

Connects documents, processes, and data within a single platform, providing a complete and up-to-date view of business information at all times.

TRACEABILITY

Version Control and Audit Trails

Centrally manages all document versions and change history, strengthening control and traceability across business information.

ACCESS CONTROL

Security and Permissions

Centrally manages access to information through metadata-driven permissions, ensuring that sensitive information is accessible only to authorized users.

INTELLIGENT CONTENT

Artificial Intelligence

AI-powered information management analyzes, summarizes, and interprets content, enabling organizational knowledge to be used within trusted business context.

 

AI-Powered Information Management with M-Files Aino

M-Files Aino goes beyond storing documents by analyzing, classifying, and understanding content. It accelerates access to the right information and transforms business information into actionable knowledge.

M-Files Aino otomatik sınıflandırma
INTELLIGENT ORGANIZATION

Automated Classification

Analyzes documents based on their content and automatically classifies them into the right categories.

M-Files Aino içerik özetleme
RAPID UNDERSTANDING

Content Summarization

Summarizes lengthy documents in seconds and surfaces the most important information.

M-Files Aino akıllı soru cevap
NATURAL LANGUAGE

Intelligent Q&A

Enables users to ask questions about documents in natural language and save the resulting answers as metadata.

M-Files Aino çok dilli çeviri
GLOBAL ACCESS

Multilingual Translation

Translates documents into different languages, enabling faster information sharing across global teams.

Frequently Asked Questions About M-Files

Find answers to the most common questions about document management, security, and integrations.

What is M-Files document management?
M-Files is an intelligent document management platform that uses metadata to organize and manage documents based on what they are rather than where they are stored. It connects documents with business processes and provides secure, controlled access to information.
How does M-Files document management work?
M-Files is an AI-powered document management system that organizes documents based on content and metadata rather than traditional folder structures. Users can quickly find the right documents through intelligent search and metadata, while automated workflows help manage business processes securely and efficiently.
Why is M-Files better than traditional file management?
M-Files classifies documents based on their content, automates processes with AI, and provides secure access to information. With built-in version control and audit trails, it offers a faster, more controlled, and more secure approach than traditional file management.
Does M-Files support cloud deployment?
M-Files supports cloud, on-premises, and hybrid deployment options. Organizations can choose the deployment model that best fits their business requirements, providing the right balance of security, accessibility, and scalability.
Can M-Files keep my documents secure?
Yes. M-Files helps protect documents through role-based access controls, encryption, and comprehensive audit trails. It ensures that only authorized users can access specific information, maintains a record of changes, and supports compliance with data protection requirements such as the GDPR and Türkiye’s Personal Data Protection Law. This helps organizations keep sensitive information protected and under control. Visit our M-Files Data Protection page to learn more.
How does Hubshare integrate with M-Files?
Hubshare integrates seamlessly with M-Files’ metadata-driven architecture. Documents remain securely managed in M-Files while being easily shared with customers, suppliers, and external or internal teams through Hubshare. This enables simple, controlled external sharing with just a click.
Which industries is M-Files document management suitable for?
M-Files is an AI-powered information and document management platform designed for organizations across industries where secure, efficient, and compliant information management is critical. It is widely used across manufacturing, healthcare, financial services, legal, logistics, retail, construction, energy, professional services, consulting, and the public sector. M-Files is particularly well suited to organizations with process-intensive operations and complex regulatory requirements.
Explore our Customer Stories to discover how organizations across industries are transforming the way they manage information and business processes. Explore our Case Studies to learn more about digital transformation across industries.
Does M-Files integrate with other business applications?
Yes. M-Files is a flexible document management platform that integrates seamlessly with many of the business applications organizations already use. Key integration examples include:
Salesforce: Manage contracts, automate approval workflows, and access documents directly within the Salesforce environment.
SAP: Connect ERP data with related documents, organize information using metadata, and accelerate SAP-related processes with powerful search capabilities.
Google Workspace: Extend Gmail, Drive, and other Google applications with workflow automation and document management capabilities.
DocuSign & Adobe Sign: Manage electronic signature processes within connected workflows for faster and more secure approvals.
M-Files also offers native integration with the Microsoft ecosystem. Users can manage, find, and collaborate on documents directly through Microsoft Teams, Outlook, and SharePoint, bringing M-Files information management capabilities into the tools they use every day.
What sets M-Files apart from other document management solutions?
M-Files takes a unique, AI-powered and metadata-driven approach to information management, organizing documents based on what they are rather than where they are stored. This enables users to find the right information in seconds without needing to know its location. Combined with Windows File Explorer integration, powerful workflow automation, advanced security and governance capabilities, and seamless integration with Microsoft 365, M-Files provides a more intelligent and context-driven approach than traditional document management systems.
Does M-Files have standard package pricing?
No. M-Files offers a flexible subscription model tailored to each organization’s requirements. Pricing is determined by factors such as the number of users, license type, selected capabilities, and deployment model. Depending on your organization’s security and operational requirements, M-Files can be deployed in the cloud, on-premises, or in a hybrid environment. As a result, there is no one-size-fits-all package price. Contact our team for a customized M-Files pricing proposal based on your specific needs.
Can I try M-Files for free?
You can request a free M-Files demo or connect with our experts for a live walkthrough of the platform. The demo gives you the opportunity to explore M-Files firsthand and see its document management, workflow automation, and AI capabilities in action.
Does M-Files support cloud deployment?
Yes. M-Files can be deployed in the cloud, on-premises, or in a hybrid environment, allowing organizations to choose the deployment model that best aligns with their security and operational requirements.