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W Tatil: from Excel to real-time operations.
W Tatil brought its growing operations together on CloudOffix, digitalising its finance, operations and management processes. It now reports faster, runs more efficiently and can make decisions in real time.
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Finance out of Excel, operations up to speed.
MechSoft digitalised W Tatil’s Excel-based finance operations while keeping the habits users relied on. Manual processes were removed, and the company gained real-time financial visibility and a foundation for data-driven decisions.
“For us, digital transformation did not just speed up our processes. By removing the waiting, it made our financial decisions real-time.”Yasemin BeşiktaşSales & Marketing Manager, W Tatil
From operational efficiency to faster decisions.
Rather than changing W Tatil’s way of working completely, MechSoft took it digital. Excel, manual formulas, printouts and paper approvals have largely disappeared.
Challenge
As W Tatil grew rapidly, its finance operations were still run entirely by hand. Income and expense tracking, supplier payments and profitability analysis were kept in separate Excel files, and processes took time. Profit and loss analysis could only be done weeks or even months later, and printing, signing and approval steps dragged down efficiency. The growing volume of business made a more central, visible and sustainable finance infrastructure essential.
Solution
MechSoft analysed W Tatil’s working habits and operational needs in detail and built a finance management infrastructure tailored to the company. Existing Excel data, tour information, business partners and payment processes were moved into the system, and all financial operations were brought together on one platform. Because the design put user experience first, teams adapted quickly without having to change their habits.
Result
W Tatil now has a central, scalable structure for managing its finance operations in real time. Profit and loss analysis that used to take weeks can now be viewed instantly, processing times have fallen from 15 minutes to as little as 2 minutes and the manual workload has dropped significantly. Financial visibility has improved, decisions are faster and the company has a strong digital operations infrastructure to support its growth.
With instant access to financial data, reporting has become significantly faster.
Manual, repetitive tasks have been automated.
Managers reach current data from one platform and take action faster.
About W Tatil
Founded in 2018, W Tatil is one of Türkiye’s leading outbound tour operators. With a destination network stretching from the Balkans to the Far East, business partners in 104 countries and strong operational capacity, it offers travel agencies and their guests travel experiences around the world, and is one of the rising brands in Turkish tourism.
Founded in 2018
Outbound tour operator
Partners in 104 countries
From the Balkans to the Far East
7+ years
Of experience
Global
Operating network
Solutions used in this project
Turn operational complexity into real-time visibility.
We provide the technology and expertise tourism companies need to bring finance and operations together, reduce manual work and see the whole business at a glance.